Human Resources Officer, P4 (Temporary Job Opening) U.N.Department of Operational Support
Org. Setting and Reporting
This position is located in HR Operations, Headquarters Client Support Service (HQCSS), Division of Administration, New York, Department of Operational Support (DOS). The Human Resources Officer reports to the Senior Human Resources Officer, HROPS/HQCSS/DOS.
In line with the Secretary-General’s management reform report effective 01 January 2019. DOS will focus on operations, services, transactions and surge support to entities in weak environments. It will service and support the entire Secretariat - at Headquarters, the regional commissions and offices away from Headquarters and in the field.
Within the limits of delegated authority, the Human Resources Officer will be responsible for the following duties:
- Manages team of HR Partners to provide transactional support to client departments and offices using Umoja ERP tool
- Reviews requests for and coordinates on-boarding of new staff
- Determines staff entitlements on initial appointment and endorses the Offer of Appointment
- Reviews and signs the Letter of Appointment
- Reviews and approves staff requests for entitlements and benefits, including dependency benefits, education grant, rental subsidy and other
- Reviews cases involving outside financial obligations of staff
- Advises HR community of client departments and offices on the development, modification and implementation of United Nations Staff Rules and Regulations, as well as delegation of HR authority
- Reviews and provides advice on exceptions to policies, regulations and rules, when required
- Advises and counsels staff in respect of application of Staff Rules and Regulations
- Participates in special human resources working groups and task forces
- Organizes, gathers and maintains statistics and prepares reports related to administration of staff entitlements and benefits
- Keeps abreast of developments in various areas of human resources.
- PROFESSIONALISM: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent degree) in human resources management, business or public administration, social sciences, education or related field. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of seven years of progressively responsible experience in human resources management, administration or related area is required. Experience in administration of staff entitlements and benefits in the United Nations system or any comparable international organization is required. Experience with Enterprise Resource Planning (ERP) system, Umoja or equivalent, is required. Experience with on-boarding HR platforms, such as Inspira or equivalent, is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
- This position is temporarily available until 31 December 2019. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
- This position is funded by the Resident Coordinator System/Development Coordination Officer,DCO.
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
- This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
- Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.